How to Identify and Reduce Workplace Stress

12 January 2021

Reduce Workplace Stress

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Careers can be stressful things at the best of times, never mind when there’s a global pandemic to deal with. We’re passionate about helping people to improve their wellbeing at work, so we’ve put together a few tips on how to identify and reduce stress individually and as a business. The result will be a more enjoyable working environment that fuels productivity and prevents absenteeism.

Pinpoint causes of stress

Stress can be triggered by all kinds of factors, some of which might be within a member of staff’s personal life. However, there are multiple causes that are commonplace within business structures, such as:

  • Irregular breaks
  • Overworked departments
  • Uncomfortable furniture
  • Poor communication

Once you’ve identified the causes of stress within your business, it’s time to start tackling them in a way that will bring positive outcomes.

Get away from the desk

We completely understand that you may have a very busy day and want to get as much work done as possible. However, the more stressed and overworked a person becomes, the less they’ll get done both today and in the long term, especially if they end up requiring time off sick.

The key is to think about breaks as opportunities to replenish your energy rather than a period of inactivity. Stretching your body, drinking cold water, grabbing a healthy snack and resting your eyes after using a screen will help you to achieve more when you return to your computer. Also, remember that it’s only 10 or 15 minutes and will make more of a difference to your wellbeing than your workload.

Improve your workflow

When an individual or department is overworked, it means that the company’s resources are insufficient. The occasional day that’s very busy is normal, but consistent overworking is a sign that something needs to change.

Take a look at what’s required to get all of the duties done in a timely fashion without causing burnout. It might be that a faster internet connection, new software or streamlined processes will help significantly.

Alternatively, it could be a human issue, such as a department requiring additional training or even an extra member of staff. Whilst these changes require expenditure, they’re sure to bring a strong return on investment in more ways than one.

Workers should be comfortable

Comfort isn’t always about putting your feet up and feeling like you could nod off. When it’s regarding the workplace, comfort takes the form of giving staff everything they need to get their jobs done without aches, strains and overexertion.

Uncomfortable furniture is often a cause of extended absence – users can develop small pains that quickly grow into serious problems, which can also affect their sleeping patterns and energy levels. Our wide range of ergonomic office furniture is the answer, as it’s specially designed to keep employees comfortable, happy and productive.

Improve internal communications

A business always performs better when everyone is on the same page. If you have problems with your internal communications, there are multiple changes that can be made according to your needs:

  • Create clear agendas for meetings, with minutes distributed to attendees shortly afterwards
  • Apply an open-door policy for management (this can be in general or designed around a schedule).
  • Make information available through visual management boards, online documents, and cheat sheets for each department.
  • Encourage staff to update each other more often, rather than them assuming everyone is up to speed.
  • Use project management and internal comms apps such as Slack, Trello and Basecamp for conversations around specific topics. The clearer the communication, the better!

Get in touch

We create positive workplace environments that ensure your staff are comfortable, happy and productive. To find out more about how we can help your business, get in touch on 01482 301000.

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